Support from FASE's Education Technology Office

Consider support for your event and production needs

Updated

This guide is on how and where to access different media services on campus that the FASE community can book to support their media and audio visual needs. This includes livestreaming, hybrid events, filming, and other media services. Hosting and moderating hybrid and/or recorded events lends an extra layer of complexity for planning and managing your event. We highly recommend working with a team that can provide specific support for your needs. Typically, this type of support includes a cost per hour and requires lead time; planning and budgeting early is key.  

1. Review of terms used in this article

A hybrid event is an event that combines live in-person events with virtual online access. In this guide, hybrid events may refer to special events that occur on campus or classes that are delivered with both synchronous in-person and online components. 

Webcasting enables content to be synchronously distributed to an online audience. The content may be a pre-recorded video or a live video feed of a presentation. 

Video recording involves using a camera to record a presenter in a classroom, studio environment, or other predetermined locations on campus. Typically, media service offices at U of T use video recording for lecture capture or for pre-recorded asynchronous content. 

Video editing involves using a video editing software to assemble footage, make corrections, and add basic effects. Media service offices on campus that provide this service would work with the instructor to determine what types of edits need to be made to the footage. 

Video production describes the process of creating video content from start to finish. Typically, this involves a pre-production phase (to strategize, make a plan, and/or write a script prior to recording any footage), followed by the recording (production) and editing (post-production) of the content.

2. Media Offices: Contact information and basic details

2.1. Education Technology Office (ETO), FASE

The ETO office provides filming and video editing to FASE faculty for special events and lecture capture. Book an appointment with our Content Production team to review options for lecture capture and video and media production. 

2.2. Media Production, Information Commons, Robarts Library

Information Commons provides a wide range of media production services, including supporting hybrid events. You can contact Frank Scornaienchi at 416-978-6532 or [email protected].

2.3. Tech2U, Learning Space Management

Tech2U provides technology support for the classroom, and has a lecture recording program. They can be contacted at [email protected]

2.4. Discovery Commons, Faculty of Medicine

Discovery Commons provides support to all faculties in video production, webcasting, and hybrid teaching. The office can be contacted at [email protected]

3. Comparison table of U of T Media Service Offices

The table below compares the on-campus media services supporting event and production needs that can be accessed by anyone in the U of T community, regardless of department. 

Name and Contact Services
and events supported
Estimated cost Suggested lead time Possible locations

Education Technology Office (ETO), FASE

 û  Hybrid events

 ü  Video production

 ü  Lecture capture

 û  Webcasting


 


  • Cost (if applicable) is determined after a consultation
>2 weeks in advance
  • Studio space at Bahen 3116
  • Other location at St George campus, determined after a consultation

Media Production, Information Commons, Robarts Library

  ü  Hybrid events

 ü  Video production

 û   Lecture capture

ü  Webcasting

  • Quote provided after consultation
>7 days in advance
  • Onsite in client-booked room
  • Required: wired Internet connection
Discovery Commons (DC), Faculty of Medicine

       ü  Hybrid events

       ü  Video production

       ü  Lecture capture

 ü  Webcasting

  • $160-205 per hour for webcasting
  • $185/hour for studio rental (including operator)
Unspecified, but subject to resource availability 
  • In-house studio in the Medical Sciences Building (3rd floor)
  • Equipment can be used in other locations 
Tech2U, Learning Space Management

        ü  Hybrid events (in a        classroom setting)

        û  Video production

        ü  Lecture capture

  ü  Webcasting


  • $0/hr (no camera operator)
  • $45/hr (camera operator)
>24 hours before session occurs Any LSM-managed room (list available on website)

Sample quote for a hybrid event with Information Commons:  2 hours of recording with the use of Zoom and editing included might be in the range of about $600 (note that the actual cost is to be determined after a consultation)

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