This guide is on how and where to access different media services on campus that the FASE community can book to support their media and audio visual needs. This includes livestreaming, hybrid events, filming, and other media services. Hosting and moderating hybrid and/or recorded events lends an extra layer of complexity for planning and managing your event. We highly recommend working with a team that can provide specific support for your needs. Typically, this type of support includes a cost per hour and requires lead time; planning and budgeting early is key.
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1. Review of how terms are used by the ETO
Terms like hybrid, hyflex, and dual delivery are evolving and have different connotations to different people. Here is how the ETO currently uses these terms.
A hybrid event is an event that sees attendees both in person and online, synchronously. It often combines live in-person events with virtual online access. Creating equitable and effective hybrid events goes beyond the technology and requires extra human resources to fully support. Hyflex and dual delivery events would be included in this category.
Webcasting/streaming is a "push" modality; those online watch, but don't participate in, the session. While it offers the highest video quality, streaming usually also has a 10-15s delay, making it difficult to have online participants actively engaging in the session. The content may be pre-recorded video or a live video feed.
Video recording/capturing captures an in person event, without an online audience. It involves using a camera to record an activity. Lecture capture is an example of this type of production (with an in person audience). This is more traditional media production.
Video editing involves is done after something is recorded/captured and is completed using a video editing software to assemble footage, make corrections, and add basic effects. It is a smaller component of the larger video production process.
Video production describes the process of creating video content from start to finish. Typically, this involves a pre-production phase (to strategize, make a plan, and/or write a script prior to recording any footage), followed by the recording (production) and editing (post-production) of the content.
2. Media Offices: Contact information and basic details
The ETO office provides filming and video editing to FASE faculty for special events and lecture capture. Email [email protected] or book an appointment with our Content Production team to review options.
Information Commons provides a wide range of media production services, including supporting hybrid events. You can contact Frank Scornaienchi at 416-978-6532 or [email protected].
Tech2U provides technology support for the classroom, and has a lecture recording program. They can be contacted at [email protected].
Discovery Commons provides support to all faculties in video production, webcasting, and hybrid teaching. The office can be contacted at [email protected].
3. Comparison table of U of T Media Service Offices
The table below compares the on-campus media services supporting event and production needs that can be accessed by anyone in the U of T community, regardless of department.
| Name and Contact | Services and events supported |
Estimated cost | Suggested lead time | Possible locations |
|---|---|---|---|---|
|
Education Technology Office (ETO), FASE
|
û Hybrid events ü Video production ü Lecture capture û Webcasting
|
|
>2 weeks in advance |
|
Media Production, Information Commons, Robarts Library
|
ü Hybrid events ü Video production û Lecture capture ü Webcasting |
|
>7 days in advance |
|
|
Discovery Commons (DC), Faculty of Medicine
|
ü Hybrid events ü Video production ü Lecture capture ü Webcasting |
|
Unspecified, but subject to resource availability |
|
Tech2U, Learning Space Management
|
ü Hybrid events (in a classroom setting) û Video production ü Lecture capture ü Webcasting |
|
>24 hours before session occurs | Any LSM-managed room (list available on site) |
1 Sample quote for a hybrid event with Information Commons: 2 hours of recording with the use of Zoom and editing included might be in the range of about $600 (note that the actual cost is to be determined after a consultation)