Support from FASE's Education Technology Office

How do I connect my Quercus course to Crowdmark?

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This guide details how to connect your Quercus course to Crowdmark. To use this application within your course, you'll be creating, setting up and distributing your assessments to students via Crowdmark. Through the Crowdmark integration, grades will be synced to your Quercus course.

Remember to plan for scanning! As of September 1st, 2020, the Faculty of Applied Science and Engineering has acquired a faculty-wide license for Crowdmark. While the faculty is licensing the tool, scanning of Administered Assessments (paper-based) remains the responsibility of each instructor (and their department). If you are a first year course, you can contact the Registrar's Office for scanning support.

Before you begin

  1. If you are using Crowdmark for the first time, we highly recommend requesting a Crowdmark training session prior to using the tool. You can also review all of Crowdmark's documentation on getting started as an Instructor.
  2. For the Assigned Assessment workflow, students will not require access to a printer, as Assigned Assessments are are different than Administered Assessments which require printed QR codes.
  3. If you require any assistance within the Crowdmark platform, please contact the Crowdmark Support Team <[email protected]>. You might also reference the Crowdmark Getting Started Instructor Guide for more information.
  4. There are two kinds of Crowdmark assessments: Administered Assessments (paper-based) and Assigned Assessments (digital submission). You can use either or both as part of our license.

To ensure successful administration of a Crowdmark assessment for you and your students, it is recommended to distribute a practice assessment before the real assessment to give everyone an opportunity to understand the Crowdmark workflow. In addition, this guide can help prepare your students for a Crowdmark Assessment: Completing and submitting an assignment

1. Log in to Crowdmark via your browser

In your browser, navigate to Crowdmark's U of T Sign in page:

  1. Select the "Sign in with Quercus" button.
  2. Enter your UTORid.
  3. Enter your UTORid password.
  4. Select the "log in" button.

1.1. Authorize Crowdmark to access your account

  1. Select the "Authorize" button.

1.2. Confirm that you've successfully logged into the Crowdmark Dashboard

Once you have successfully authorized Crowdmark to access your Quercus course, you will see the Crowdmark Dashboard. If you do not see the Dashboard, please contact Crowdmark support <[email protected]> to obtain help with the authorization process.

2. Import your Quercus Course

  1. To import your Quercus Course into Crowdmark, select "Import a course"
  2. Under "Course to Import", choose your course listed in the dropdown.
  3. Select "Import Course".

3. Synchronize student enrollments between Quercus and Crowdmark

You can choose to enroll your students automatically or manually via CSV file or adding their emails.

  1. To ensure that your enrolment is up to date with Quercus, use the "Enroll students from Quercus" button to synchronize.
  2. Less often, you might choose to add students manually using the "Enroll students" button. If you choose this option, this CSV file must contain a column with student email addresses, but it is recommended to also include columns with first and last names, student numbers and section names.

Enrollments are not automatically updated in Crowdmark as students add/drop your Quercus course. You are responsible for synchronizing the enrollments.

3.1. Sync and Map Quercus Data with Crowdmark

To ensure that Crowdmark understands Quercus's student roster structure, you must map the data to the variable it corresponds to.

  1. For "name" data, the corresponding item is Name.
  2. For "email" data, the corresponding item is Email.
  3. For "org_id" data, the data that is imported are students' UTORids, if you would like this information in your import, then you can map it to "Student ID #", if not, then you can choose "Nothing (Ignore") and it will not import this data.
  4. For "section", the corresponding item is Section.
  5. Once the data is mapped, select Continue.

3.2. Confirm Successful Sync with Quercus

Once your sync has been successful, you will see a short list of mapped student data.

  1. To view the entire list of students' mapped data, select "Show all".
  2. Once confirmed, select "Save"

3.3. Update Enrolments if required

Enrolments are not automatically updated in Crowdmark as students add/drop your Quercus course. Note: You are responsible for synchronizing the enrolments.

  1. To update and resync your student enrolment in Crowdmark, select "Sync with Quercus"
  2. You may also update the student list via a CSV file or through adding their email address.

4. Add your Teaching Team to Crowdmark

  1. Select "Team".
  2. To sync your Teaching Team using Quercus, select "Sync with Quercus".
  3. To sync your Teaching Team by adding their U of T email addresses, select "Add by email".


4.1. Sync with Quercus to add Teaching Team

  1. If you have chosen to "Sync with Quercus" in the previous step, you can choose the specific role for your team member.
  2. Once all the roles have been chosen, select "Update team"

To learn more about the specific roles and what features they have access to, see What is the difference between team member roles?

4.2. Add Teaching Team members by email

  1. If you have chosen to add your Teaching Team members by email, type or paste the email addresses in the text entry box.
  2. Once you have added all the members, select "Continue".

4.3. Confirm Teaching Team enrolment

  1. Once you have successfully added your Teaching Team members, you will see them listed with their role and their invitation status.
  2. If you would like to remove a member, select the red X under "Actions"

What's next?

Next step is to Create an Assessment.

In Crowdmark, you can choose between Administered (in-person) and Assigned (online) assessment types.

If you are not sure what assessment types you should select, see the guide: What Crowdmark Assessment type should I choose: Administered or Assigned? (coming soon)

For detailed steps on creating both assessment types see:

Next Article Review Crowdmark data use policy
Still have questions? Contact the FASE EdTech Office