Support from FASE's Education Technology Office

How do I set up Crowdmark in my course?


As of September 1st, 2020, the Faculty of Applied Science and Engineering has acquired a faculty-wide license for Crowdmark. While the faculty is licensing the tool, scanning of Administered Assessments (paper-based) remains the responsibility of each instructor (and their department). If you are a first year course, you can contact the Registrar's Office for scanning support.

To use this application within your course, you'll be creating, setting up and distributing your assessments to students via Crowdmark. Through the Crowdmark integration, grades will be synced to your Quercus course.

To ensure successful administration of a Crowdmark assessment for you and your students, it is recommended to distribute a practice assessment before the real assessment to give everyone an opportunity to understand the Crowdmark workflow. In addition, this guide can help prepare your students for a Crowdmark Assessment: Completing and submitting an assignment

Before you begin

  1. If you are using Crowdmark for the first time, we highly recommend requesting a Crowdmark training session prior to using the tool. You can also review all of Crowdmark's documentation on getting started as an Instructor.
  2. For the Assigned Assessment workflow, students will not require access to a printer, as Assigned Assessments are are different than Administered Assessments which require printed QR codes.
  3. If you require any assistance within the Crowdmark platform, please contact the Crowdmark Support Team <[email protected]>. You might also reference the Crowdmark Getting Started Instructor Guide for more information.
  4. There are two kinds of Crowdmark assessments: Administered Assessments (paper-based) and Assigned Assessments (digital submission). You can use either or both as part of our license.

1. Log in to Crowdmark via your browser

In your browser, navigate to Crowdmark's U of T Sign in page:

  1. Select the "Sign in with Quercus" button.
  2. Enter your UTORid.
  3. Enter your UTORid password.
  4. Select the "log in" button.

1.1. Authorize Crowdmark to access your account

  1. Select the "Authorize" button.

1.2. Confirm that you've successfully logged into the Crowdmark Dashboard

Once you have successfully authorized Crowdmark to access your Quercus course, you will see the Crowdmark Dashboard. If you do not see the Dashboard, please contact Crowdmark support <[email protected]> to obtain help with the authorization process.

2. Import your Quercus Course

  1. To import your Quercus Course into Crowdmark, select "Import a course"
  2. Under "Course to Import", choose your course listed in the dropdown.
  3. Select "Import Course".

3. Synchronize student enrollments between Quercus and Crowdmark

You can choose to enroll your students automatically or manually via CSV file or adding their emails.

  1. To ensure that your enrolment is up to date with Quercus, use the "Enroll students from Quercus" button to synchronize.
  2. Less often, you might choose to add students manually using the "Enroll students" button. If you choose this option, this CSV file must contain a column with student email addresses, but it is recommended to also include columns with first and last names, student numbers and section names.

Enrollments are not automatically updated in Crowdmark as students add/drop your Quercus course. You are responsible for synchronizing the enrollments.

3.1. Sync and Map Quercus Data with Crowdmark

To ensure that Crowdmark understands Quercus's student roster structure, you must map the data to the variable it corresponds to.

  1. For "name" data, the corresponding item is Name.
  2. For "email" data, the corresponding item is Email.
  3. For "org_id" data, the data that is imported are students' UTORids, if you would like this information in your import, then you can map it to "Student ID #", if not, then you can choose "Nothing (Ignore") and it will not import this data.
  4. For "section", the corresponding item is Section.
  5. Once the data is mapped, select Continue.

3.2. Confirm Successful Sync with Quercus

Once your sync has been successful, you will see a short list of mapped student data.

  1. To view the entire list of students' mapped data, select "Show all".
  2. Once confirmed, select "Save"

3.3. Update Enrolments if required

Enrolments are not automatically updated in Crowdmark as students add/drop your Quercus course. Note: You are responsible for synchronizing the enrolments.

  1. To update and resync your student enrolment in Crowdmark, select "Sync with Quercus"
  2. You may also update the student list via a CSV file or through adding their email address.

4. Add your Teaching Team to Crowdmark

  1. Select "Team".
  2. To sync your Teaching Team using Quercus, select "Sync with Quercus".
  3. To sync your Teaching Team by adding their U of T email addresses, select "Add by email".


4.1. Sync with Quercus to add Teaching Team

  1. If you have chosen to "Sync with Quercus" in the previous step, you can choose the specific role for your team member.
  2. Once all the roles have been chosen, select "Update team"

To learn more about the specific roles and what features they have access to, see What is the difference between team member roles?

4.2. Add Teaching Team members by email

  1. If you have chosen to add your Teaching Team members by email, type or paste the email addresses in the text entry box.
  2. Once you have added all the members, select "Continue".

4.3. Confirm Teaching Team enrolment

  1. Once you have successfully added your Teaching Team members, you will see them listed with their role and their invitation status.
  2. If you would like to remove a member, select the red X under "Actions"

5. Create an Assessment

  1. Select your Course.
  2. Select the "Create assessment" dropdown.
  3. Select "New assessment"

5.1. Add Assessment details

  1. Add the name of the Assessment.
  2. Select to include or exclude specific students.
  3. Select to include or exclude specific members of your teaching team.
  4. If you approve of the student and instructional team settings, select "Save".

5.2. Customize student list

To customize the list of students who will take this assessment:

  1. Select the "Student" dropdown menu.
  2. Select "Custom".
  3. In the "Search for a student to include" area, begin typing a students name to initiate the search.
  4. If you would like to exclude specific students from the assessment, begin typing their name in the "Search for a student to exclude" to initiate the search.
  5. Once finished including or excluding students, select "Save".

5.3. Create an Assigned Assessment

An Assigned (Remote) Assessment allows students to view the assessment questions online and submit their responses within a specific time frame. Students can complete the assessment on paper and take photos using a mobile phone or complete it digitally using Microsoft Word and save it as a PDF.

  1. For an online assessment, choose the Assigned (Remote) assessment type.
  2. Select "Next" to move to the next step.

To help your students submit more clear and legible hand-written work, please feel free to distribute our guide How can I submit handwritten (or paper-based) work?

5.4. Add Assessment Details

  1. Add a submission due date and time. Submissions after this date and time will be considered late.
  2. It is optional to add a lateness penalty for a late submission.
  3. For Additional options, you can add a Timed assessment, where students can start an assessment before the due date and have a specific amount of time to submit, or Group Assessment.
  4. Select "Next" to accept the details.

You can change these details at a later time through the assignment settings. For more details, see Changing the due date and penalty.

5.5. Adding Questions to your Assessment

Now that you have organized which students will take the assessment, you can add questions to your assessment.

  1. To start, add an assignment description that outlines the assessment details.
  2. Add the point value for your question.
  3. To add questions, you can type question text directly into the Question content fields or copy and paste content from a Word or PDF document. If you paste question content, the formatting will not be maintained and you will have to re-format the text in Crowdmark.

In an assessment, you can include diagrams, images, files,  mathematical expressions (via LaTeX expressions using MathJax), and chemical expressions (via mhchem package in MathJax). For more details, please see Adding questions to an assignment.

6. Distributing to students

Now that your assessment has been fully set up, you can distribute to students right away or schedule distribution for a later date and time. If you’re setting a synchronous exam, where all students will write at the same time, you can use the scheduled distribution function to send out the exam at the designated time. For more information, see Distributing to Students.

To get an idea of the student workflow after you've distributed your assessment, see What will students see after I distribute the assessment?

If you want to know more about Crowdmark from an instructor's experience, please see U of T Economics Instructor, Jennifer Murdock's article Instructors' Insights on Crowdmark that outlines tips and best practices for U of T faculty.

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