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How do I add captions to my Bb Collaborate Recordings?


As of August 31, 2021, UofT will no longer license Bb Collaborate. Please see ACT's termination of Collaborate license memo for more details. We recommend reviewing our guide of currently available webinar tools for alternate options to host synchronous online sessions.

Bb Collaborate's recording service does not have a tool to auto caption your videos automatically. Instead, you have to generate the captions using another tool (or captioning service) and then upload the caption file to your Bb Collaborate Recording.

Alternately, you might choose to download and upload your Bb Collaborate recording to another video hosting service and direct your students to watch the videos via that tool. If you select to do this, you will want to communicate clearly to students how they can watch the recordings.

An added benefit is that uploading your Bb Collaborate recordings to Microsoft Stream provides long term archiving of your video content, with Bb Collaborate's Recordings page does not (as you lose access to these recordings as the end of your Quercus course life cycle).

1. Download your Bb Collaborate Recording

After finding the recording you'd like to download:

  1. Select on the "dots" menu to expose more options
  2. Select "Download" to save the file locally (this can take some time, depending on the size of your video and the speed of your Internet)

2. Upload your video to Microsoft Stream (temporarily)

This process involves uploading your video to Stream in order to use its auto-captioning built-in tool. You can upload the video here as "private" so that it is not available to anyone but you. If you've already uploaded your videos, you can skip to the next step.

Use Stream as your recording archive! You might also choose to use this service more permanently to provide supplemental access to your videos (this is helpful because recordings on Bb Collaborate are only accessible as long as your course is - you might use this process for longer term archival storage, even if you do not share them directly with your students from Stream).

2.1. Upload your video to Microsoft Stream

  1. Login to Microsoft Stream (requires login via your O365 UofT account for access)
  2. Navigate to "+ Create" tab.
  3. Select "Upload Video" from drop down menu.

2.2. Name your video

  1. Enter a name for your video - Even if you are only doing this temporarily to generate captions, it will be helpful to be able to identify each video. When uploading, the Name will default to the name of the file you are uploading.
  2. Optional: Enter a description - If you plan to use this tool to provide permanent supplemental access (always good to have some redundancy!), then you might select to enter a description.

2.3. Ensure that your video viewing permissions are set to private

2.4. Add check mark to check box "Autogenerate captions"

2.5. Select Publish

  1. After selecting your initial settings (you can always edit these settings later), select "Publish" to complete the upload process.
  2. To upload more videos, use "Select more files" to upload.
  3. To view your uploaded videos, use go to "my videos."

3. Download your auto-caption file

3.1. Find your video

  1. Once your video is uploaded, you can navigate to the "My Content" tab and
  2. select on "Videos" to bring you to a list of all the content uploaded via your account.
  3. Use the "pencil" icon to bring you to your editable options for the video.

3.2. Under options, select "download file"

  1. Save the downloadable .vtt file to your computer (or cloud folder) - somewhere that will be easily retrievable for uploading to your Bb Collaborate recording.

4. Upload the caption file to your Bb Collaborate Recording

4.1. Find your Bb Collaborate Recording

See Blackboard Collaborate's Guide to Recordings for more information.

  1. In your Quercus course, navigate to Bb Collaborate.
  2. Select the "Recordings" page from the (hanburger) options menu.
  3. Select the "options" (three dots) menu, to the right of the video title to expand the options.
  4. Select "Add caption source" (If there is an existing caption file, you will instead see "overwrite caption source").

5. Upload your (saved) caption file

  1. Once a caption file has been uploaded, you will see "CC" icon beside the recording.

6. Confirm captions using video playback

  1. To confirm that the captions are loaded correctly, ensure that the captions are turned on (this is controlled by the viewer) using the captions icon and then
  2. selecting the "Captions on" check box.
  3. This are an example of what the subtitles look like. The captions will be displayed at the bottom of the video.
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